Education FinancialsLIVE

Schools, academies, colleges and trusts face significant budgetary challenges. An efficient finance solution frees up time and budget, which can be used to support students.

Education FinancialsLIVE is our cloud optimised financial management system for education organisations. Using cloud technology means that the system is ideal for centralising finances. Not only can it grow with your organisation, but it also makes reporting across sites simple.

Why choose Education FinancialsLIVE?

More accurate forecasting and reporting
Increases productivity of staff
Reduces the need for paper-based processes and spreadsheets

Education FinancialsLIVE

Cloud software can free up valuable time, resource and budget which can be better spent supporting outcomes for students. Download our Education FinancialsLIVE brochure and find out how we can help make every school day better.

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A consolidated approach

With a clear view of finances across your organisation, you've got access to the bigger picture and the detail.

Education FinancialsLIVE provides:

Multiple cost centres, nominal codes and accounting dimensions enabling you to compare spending across departments, academies or sites
A view of individual transactions and an overview of your budget, helping you identify opportunities for cost savings.

Download our brochure to find out more.

Improved experience

Designed for education finance teams and with user experience as a priority.

Education FinancialsLIVE:

Is compatible with HMRC's Making Tax Digital
Lets you customise workflows - create the best possible configuration for your organisation
Includes the ESFA's Academies Chart of Accounts as standard
Uses cloud technology to provide real-time access to your data, from any device.

Download our brochure to find out more.

Increased accuracy

When it comes to your financial data, Education FinancialsLIVE gives you peace of mind.

Education FinancialsLIVE:

Removes the need for entering information more than once, reducing the margin for error
Automates much of the 'purchase to pay' cycle - from requisitioning to receipting. This streamlines processes and minimises risk.

Download our brochure to find out more.

Faster, more useful reporting

Providing comprehensive reports to all stakeholders is quick and easy.

With Education FinancialsLIVE you can:

Create and schedule bespoke, regular management reports on any data in the system
Make better decisions informed by real intelligence.

Download our brochure to find out more.

Cloud, Security & Compliance

Hosted in our secure cloud in the UK, and fully web accessible
Designed to work well with either centralised or individual finance teams
Mobile accessible
Making Tax Digital compliant
GDPR compliant
Data validation based on configurable user security
Fully auditable.

Purchase to pay

Punch-out to key suppliers
Request for Quotation (RFQ) management
Multiple contact addresses per supplier
Contract management
User-configurable workflow
Ability to convert commitments into Year End accruals
Set different approval limits per cost centre and school
Budget monitoring
Send documents as PDF attachments
Drilldown capability to scanned invoices
Purchasing card management
Purchase order consolidation
Multi-year commitment accounting.

General Ledger

Split balance sheet
Journals with authorisation
Copy and paste function for journals.

Budget & Financial Planning

Utilises existing chart of accounts
Supports full five-year forecasting
Unlimited what-if scenarios
Integrated payroll budgeting

Cash Book

Single or multi bank account
Automatic bank reconciliation
User-configurable reconciliation rules
Automatic posting of statement entries.

Creditors

Digital scanning
Suppliers and creditors portal
Transparency reporting
Full KPI facilities
Automated invoice processing.

Debtors

Unlimited recovery stages and routes
Customer online portal
Emailing of invoices and recovery letters in PDF format.

Asset Management

Unlimited parent and child associations
Automatic asset creation
Full integration with general ledger
Industry standard depreciation methods
Multi-book capability/modelling
Automated scheduling of depreciation and posting to general ledger
Image, location, ownership and insurance information per asset.
Assets can be transferred, sold, disposed of and revalued.

Integration & Alerts

SSIS packages for all major imports
Data can be 'pushed' online from third party applications
Import and export using Excel
Inbuilt user documentation
Auto error and resubmission of failed jobs.

Management Information & Reporting

Statutory reports including ESFA and DfE
250+ report templates as standard
Report bursting facilities
Report customisation and scheduling
Auto emailing of reports in most outputs
Archiving.

Civica's Education FinancialsLIVE gives me the best of both worlds: really useful reports that quickly give me the insight I need, plus the flexibility to export the data to Excel for further analysis. Other systems are generally too locked down to allow that.
Micon Metcalfe, Chief Operating Officer, Langley Park Learning Trust