Streamlined and accurate UK payroll, pensions and benefits management with HMRC recognition

Our cloud-enabled payroll software is proven to significantly cut the time taken to administer payroll, pensions and benefits in medium to large businesses, education and local government organisations. Its flexibility and multi-company structure make it equally well suited to both in-house and client payroll processing.

Created with the needs of the busy payroller at its centre, Civica’s payroll system performs fast and accurate calculations supported by tools to improve efficiency, automate processes and connect and share data. Features include a payslip designer, quick view payslips, impressive input flexibility and employee self-service facilities.

Our payroll software can be used alone or integrated with other modules from the Civica HR & Payroll platform, including HR Software and Time & Attendance Software. It can also be complemented by our managed Payroll Services and finance systems. 

For a comprehensive feature list please read on.

Using Civica’s Payroll software has been amazing – we can now administer the monthly Payroll in a fraction of the time – just a day and half, when it used to take a week.

Sue Edwards, Payroll Manager, Thurlow Nunn Standen

Key features:

• Dashboard - At-a-glance information on the status of each pay group, RTI and alerts from HMRC and Civica HR & Payroll.
• Government Gateway - Automatically files returns to HMRC, updates rates and values and downloads notifications. Supports Gender Pay Gap reporting and The Apprenticeship Levy.
• Multi-company - Up to 9,999 companies with different departments, locations, cost-centres, holiday and absence schemes, SCP, pay grades, currencies, working patterns and much more.
• Post-based - Multiple employees per post and multiple posts per employee, with split costing and aggregation of earnings.
• Pay group details - Maintain comprehensive details, define rules and calculation formulae for up to 9,999 different pay groups
• Flexible input options - Input up to 9,999 build-to-gross elements, enter hours or values and allocate them to different cost centres. Import data from files and T&A systems.
• Flexible output options - Payslips, cheques, etc. can be designed to your requirements. A full range of reports is available from the system, including an audit trail.
• Quick calculations - Execute a quick calculation of an employee’s gross-to-net pay and even see their full payslip.
• Holiday and absence - Statutory plus numerous company schemes. Supports part-time employees, those in multiple posts and zero hours workers.
• Expenses and benefits – Supports the payrolling of Benefits in Kind (BiK). Integrated P11D module. Multiple salary sacrifice schemes. Gross pay scheme for pension contributions. Interfaces with flexible benefits providers.
• Pensions and auto-enrolment -   Supports multiple pension schemes including Occupational Final Salary, Stakeholder, Personal and Group Personal schemes, LGPS and Teachers Pensions Scheme. A link to PenServer is also available. Automates the monitoring of workplace pension eligibility, postponement, opting out and 3-year reminders in line with legislation.
• Expense and mileage claims - Process expense and mileage claims through direct entry or automatically via self-service.
• Payment options - Supports multiple currency payment by BACS, Autopay, credit transfer, cheque and cash.
• Powerful reporting - Huge suite of standard reports, drag and drop query tool plus custom report writing wizard. Flexible audit trail reporting.